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Super User is a question and answer site for computer enthusiasts and power users. It only takes a minute to sign up. Does anybody know the keyboard shortcuts or menu commands to fill a formula down without dragging? I'm using Excel for Mac on a MacBook. This question has been asked before and already has an answer. If those answers do not fully address your question, please ask a new question. Double click the box on the bottom right of the cell with the formula, as shown in your screenshot.
It will fill the formula until it finds a blank row. This video shows how to stop Excel from changing cell references when you want an exact copy of a formula in a different cell. How to calculate the number of days between dates. In this video, we'll look at how to several ways calculate the number of days between dates. To get started, let's first first set up some dates, so we have a visual representation to refer to.
29 ways to save time with Excel formulas | Exceljet
No matter how much you try learn and grasp Excel and its formulas are endless. When you're entering arguments in a function, just hold down Control Mac: Command as you click each reference and Excel will automatically enter commas for you. This will work with any function where you are supplying references as arguments. Whenever you're working with a formula that contains an Excel function, remember that you can always use the hint window to select arguments. This can be real time-saver if the formula is complicated, especially if it contains lots of nested parentheses.
To select arguments, work in two steps. In step one, click to put the cursor inside the function whose argument you want to select. Excel will then display a hint for that function that shows all arguments. In step two, click the argument you want to select. Excel will select the entire argument, even when it contains other functions or formulas.
These is a nice way to select arguments when using F9 to debug a formula. Want to learn more? We offer an entire course on Excel formulas and functions. Normally, as you enter a function, Excel will present tips about each arguments as you add commas. But sometimes you might want to have Excel add placeholders for all the function arguments at once. If so, you'll be glad to know that there's a shortcut for that. You can then double-click each argument or use the Function tip window to select each argument and change it to the value you want.
Sometimes when you're entering a formula, the formula hint window gets in your way , blocking your view of other cells you want to see on the worksheet.
Replace part of a formula with its calculated value
When that happens, remember that you can move the hint window out of your way. Just mouse over the edge of the window until you see the cursor change, then click and drag to a new location. Then you can continue entering or editing your formula. Depending on the structure of your worksheet, another way to manage this problem is to edit the formula in the formula bar instead of directly in the cell.
Whenever you edit a cell that contains a formula, Excel automatically displays the formula instead of it's result.
But sometimes you might way to see all of the formulas on a worksheet at one time. With this shortcut, you can rapidly toggle the display all formulas on a worksheet or off. This is a nice way to see all formulas at once, and to check formulas for consistency. Another way to see all formulas in a worksheet is to select them. With this command, you can select all sorts of interesting things in Excel, including blank cells, cells that contain numbers, cells that are blank, and much more.
One of the options is cells that contain formulas. When you click OK, all cells that contain formulas will be selected. If you want to select only a subset of formulas in a worksheet, make a selection first, then use the same command. A common problem in Excel is a need to stop calculated values from changing.
For example, maybe you want to simplify a worksheet by removing "helper" columns that you used to generate certain values. But if you delete these columns with formulas still referring to them, you'll get a load of REF errors.
29 ways to save time with Excel formulas
The solution is to first convert formulas to values, then delete the extra columns. The simplest way to do that is to to use Paste Special. First, select the formulas you want to convert and Copy to the clipboard. This will replace all formulas you selected with the values they had calculated.
Another common problem in Excel is a need to change a lot of values in place. Or maybe you have a list of dates that all need to be moved into the future by one week? In such cases, you could add a "helper" column to your table, perform the required calculation, convert the results to values, then copy them over the original column. But if you only need a simple calculation, Paste Special is much simpler and faster, because you can change the value directly without any extra formulas.
For example, to convert a set of dates in place to one week later, do this: add the number 7 to any cell in the worksheet, then copy it to the clipboard. Next, select all of the dates you want to change. When you click OK, Excel will add the number 7 to the dates you've selected, moving them forward in time by 7 days, with no need to create helper columns.
Enter 1. Once you get the hang of this tip, you'll find lots of clever uses for it. One of the oldest pro tips in the book is to use named ranges in your formulas to make them more readable. For example, let's say you have a simple worksheet that shows hours worked for a small team. For each person, you want to multiply their hours worked times a single hourly rate. Assuming the hourly rate is in cell A1, your formulas might look like this:. Naming ranges is easy. Now that you've named a range, Excel will use it whenever you point and click on the range as you're building a formula — when you click a named range, you'll see it's name automatically inserted into the formula.
As a bonus, you can also easily navigate to the named range whenever you like. Just select the name from the drop-down that appears next to the name box. Nothing, actually. Excel won't make any changes to your existing formulas or offer to apply the new range names automatically. However, there is a way to apply range names to existing formulas. Just select the formulas you want to apply names to, then use the Apply Names feature. Once the Apply Names window is open, select the names you want to apply and click OK.
Excel will replace any corresponding references with the names you selected. If you're working with a more complex formula, there's a good chance it will take a while to get the formula working right. But you might be short on time and need to come back to the formula later to get it working like you want. Unfortunately, Excel won't let you enter a formula that's broken. If you try, Excel will complain loudly that the formula has errors, and won't let you continue until you've resolved all problems.
However, there's an easy workaround: just temporarily convert the formula to text.